Integrating HR systems with production – how to combine data on employees, competencies, and permissions?
An HR system in a manufacturing company stores basic information about employment, job titles, and employee roles. However, data regarding competencies, training, and authorizations is often managed in other tools. Integrating the HR system with production is a solution for smart factories that allows for the collection, consolidation, and analysis of data from various areas of the organization. Implementing smart manufacturing tools that enable the integration of HR with MES leads to increased employee productivity, improved production performance, and greater availability of the organization’s resources. How does integrating employee data using the noSilo platform help achieve these results?
What is the integration of HR systems with production?
The integration of HR systems with production involves the automatic exchange of employee data between the HR system and the tools used to manage competencies, training, and production processes. The HR system for production can remain the primary source of employment information, while other applications, such as MES and other production systems, use up-to-date data without the need to re-enter it.
How does the integration of the HR system with MES work in the case of noSilo? When a new employee is hired, the HR system sends the information needed to create an account including the employee’s details and job title to noSilo. Based on this, noSilo assigns the user the appropriate requirements, competencies, and training programs.
A similar mechanism applies when there is a change in position, department, or role within the organization. Updating information in the HR system automatically triggers the appropriate actions in noSilo. In turn, the integration of the HR system with the MES enables the further transfer of information about an employee’s current competencies or permissions to the production management system.
What problems does integrating HR data with production solve?
When employment information is stored in the HR system, training data in a separate tool, competencies in a spreadsheet, and production data in the MES, updating a single record does not automatically update the others. Integrating HR with MES allows you to synchronize information and use a change in one system to automatically trigger actions in other tools.
What are the benefits of integrating HR systems with production systems?
- Faster onboarding – data from the HR system is transferred to noSilo, where an account can be automatically created and requirements and training assignments can be assigned.
- No need to manually update multiple systems when changing positions – a new role can automatically update assigned requirements and trigger the appropriate training.
- Up-to-date competency information – the integration ensures access to consistent and current data across all connected systems.
- Easy control of access to workstations and machines – current data on competencies and permissions can be used to verify an employee’s ability to perform a specific task at their workstation.
What data from the HR system can be transferred to noSilo?
The scope of the information exchanged depends on the HR system used and how the integration is configured. Primarily, noSilo can receive the data needed to identify an employee, determine their role within the organization, and assign the appropriate requirements.
Employee information
The basis for integrating HR systems with production systems is information that allows for the creation and unique identification of a user account. This may include, among other things, the user’s first and last name and employee ID. This further reduces the risk of errors or discrepancies between individual databases.
Position and role in the organization
A job description outlines the competencies and training required of a particular employee. A machine operator, team leader, maintenance worker, or quality control inspector each requires different qualifications. Linking a job to its requirements allows the system to automatically assign the appropriate training to an employee and account for their role, required competencies, and achieved levels in the noSilo competency matrix.
Start and end dates of employment
The start date of employment can be used to initiate onboarding processes, such as creating an account in the system, defining job requirements, and scheduling training. Information about the end of employment, in turn, can be used to update the user’s status accordingly and to carry out processes related to their departure from the organization, such as revoking access privileges.
Change of department or position
The integration of HR systems also streamlines the process of organizational changes. If an employee is transferred to a different line of work, changes departments, or takes on a leadership role, the information entered into the HR system is forwarded to noSilo. Based on this, the system automatically adjusts the requirements to the new role without the need for manual data updates.
What happens automatically when an employee is added to the HR system?
The easiest way to demonstrate how HR and MES integration works is by using the example of hiring a new production operator. The process might look like this:
- HR adds the employee to the system. They enter basic information, the job title, department, and start date.
- The data is sent to noSilo. There is no need to manually create the same record again.
- A user account is created. The employee appears in noSilo with the appropriate role based on the data provided by HR.
- The system assigns requirements. The position is linked to a specific set of competencies and permissions.
- The appropriate training courses are initiated. The new operator receives a training program tailored to their role and can begin the onboarding process.
- The competency status is updated. As training is completed in noSilo, up-to-date information on the fulfillment of specific requirements becomes available.
- The data can be forwarded. If noSilo is integrated with an MES or another production system, information about the employee’s competencies can be used in subsequent processes.
How can you align an employee’s position with their skills and training?
To align an employee’s position with their competencies and training, it is necessary to first define what the organization expects from someone in a specific role this is exactly what position-specific competency matrices in noSilo are designed to do.
At the outset, the organization establishes a set of requirements for each position, which are then applied to subsequent employees filling the same role. Based on these requirements, training programs, required certifications, and other qualifications are also determined. Upon hiring, a new employee is assigned a specific role in the HR system, and noSilo uses this information to assign the appropriate components. An operator thus receives the training required for their position, while a team leader must complete a program corresponding to the scope of their responsibilities.
This mechanism also works well when an employee changes positions. Let’s say an operator is promoted to team leader. HR updates their role in its system, and the information is sent to noSilo. The employee then receives new requirements and training related to the leadership role. The HR system in a manufacturing company is therefore the source of information about who the employee is and what role they hold, while noSilo allows that role to be linked to specific skills.
How to implement the integration of an HR system with noSilo, step by step?
Integrating the HR system with production requires, above all, organizing the data and policies in place within the organization. How can the integration implementation process be carried out correctly?
FAQ
noSilo can be integrated with HR systems that support data exchange via API, such as SAP or TETA. This integration allows you to automatically transfer data on employees, positions, and employment changes, and use it to manage accounts, requirements, and training in noSilo.
Yes. If job titles have been linked to the appropriate requirements and training programs in noSilo, a role change transmitted from the HR system will automatically assign new requirements to the employee.
If the MES in use supports this scenario, data on competencies and permissions from noSilo can be used when deciding on access to specific tasks or workstations.
Yes. noSilo allows you to import data from an Excel file, which can be used to automatically create user accounts along with assigned competencies, training courses, and evaluations. API integration, on the other hand, enables the automatic exchange and real-time updating of data between noSilo and other systems.
Bibliography:
https://www.deloitte.com/us/en/insights/industry/manufacturing-industrial-products/2025-smart-manufacturing-survey.html;
https://www.deloitte.com/us/en/about/press-room/deloitte-2025-smart-manufacturing-survey.html;
https://www.deloitte.com/us/en/insights/industry/manufacturing-industrial-products/manufacturing-industry-outlook/2025.html;
https://www.ibm.com/think/topics/data-silos.
She has many years of experience in the manufacturing environment, gained in both team management and the coordination of in-plant processes. Her experience in both operational and managerial roles has given her a deep understanding of the challenges faced by managers and production staff - from work standardization and communication to skills development.
This experience forms the foundation of her current expert work. In her articles, she demonstrates how digital solutions and modern management methods can tangibly support the day-to-day operations of manufacturing facilities, making processes more transparent, organized, and efficient.
